MANAGER PRINT ESTIMATING & PURCHASING

Production Solutions

Position Location: York, PA, On-site

Hours: Full-Time | 8:00 AM – 5:00 PM

Scope: This position is responsible for all cost-estimating activities and employees in accordance with the rules and policies of The YGS Group. The position assesses data for the purpose of determining the financial, time, materials, and labor costs of each project. Assign estimates to the estimating team, assist in determining mark-ups and discounts, review estimates for special pricing needs, and assist with preparing cost estimates on a variety of work that is primarily transactional/routine/repetitive and on occasion complex and may require the comparison of multiple options, to build a cost estimate. Works with the sales team and account managers in clarifying specifications and pursues any missing information, as needed, to complete the estimate. Has complete knowledge of the pricing tools to build and generate pricing estimates based on scenarios that will best fit the customer’s needs. Ensure the estimating team reviews historical quotes on renewals and updates pricing to current costs of materials and outside purchases. Other responsibilities include managing and maintain pricing agreements and relationships with all vendors, create purchase orders, maintain Pace inventory cost centers for estimating, maintain inventory of all materials on the shop floor and regularly update the Pace inventory system. Maintain updated vendor pricing databases for estimating and departmental usage. Negotiate terms & conditions as well as timelines with vendors that meet specific company guidelines. Develop, maintain, and assist in the evaluation vendor scorecard.

This position is also responsible for purchasing offset folio paper, digital paper, large format substrates, materials that support both the printing and finishing to complete printing projects, office supplies, parts and services related to equipment manufacturers and any other projects that may require outside purchasing.

Essential Functions

This position exists to perform the essential functions of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Oversees the estimating team gathers details and compiles data to estimate production costs according to specifications for existing and new customers.
Attend all scheduled meetings including daily production meetings, and special event meetings as required in person, electronically, or by any means that is required to perform the request.
Training and supplying the necessary learning tools to both the estimating team and any source that requests an estimated cost.
Maintains Pace operating system on a regular basis and understands the workings of the system with EPS interaction and training.
Utilization of the RFQ (RFP) by the requestor is used for compiling information for an estimate and as part of a training need with any sources that request an estimate.
Reviews special requests and assists in estimating cost mark-ups and discounts to secure work.
Assists the estimating team with receiving job specifications from the source to ensure that the information needed to build an estimate has been provided.
Pursue missing/incomplete information required to price a job.
Consider raw materials, labor, equipment, tools, and transportation when building estimates.
Review historical estimates to determine the new estimate.
Reanalyze projects and post-manufacturing costs.
Work with manufacturing on new, complex, or unique opportunities to ensure projects can be produced in-house.
Engage sourcing, as needed, for work that requires outside vendors to produce and establish a cost basis for estimating.
Maintains reports/documents for vendor sourcing, pricing, make-ready, and waste needs in accordance with YGS specifications and agreed pricing.
Enter specifications in pricing systems/software to build pricing scenarios.
Make selections to best match the customers’ delivery requirements and offer the best pricing options.
Complete alterations to scenarios to offer customers multiple options.
Make process recommendations for improving the management and receipt of specifications.
Follows all required safety procedures such as ergonomics, hazards, etc., and performs the job in a manner that protects the health and safety of all employees.
Schedules vacations and overtime with no interruptions to supplying estimates to the requesting source.
Works with sales managers, account managers, and financial managers on correcting estimates with fixing or missing estimate cost, activity codes, and cost centers as needed. Includes the updating of new pricing needs and the addition of new equipment.
Works with the scheduling manager to add or assist in any changes that are made to estimating workflows, cost center, or activity codes that may affect the Printflow scheduling system.
Works with the Automation Storefront Team with managing estimates, item templates, and any other estimating-related processes that need to be furnished for automation needs.
Routinely schedule team meetings and one-to-one meetings with the estimating team.
You will be required to work additional hours, which may include working weekends to meet the demands of the business, assist in meetings, cover vacations, and unexpected emergencies. To assist with the requirements mentioned earlier, phones, e-mails, and other sources will always need to be available.
Demonstrates commitment to the FIRST Values of the organization through adherence to company policies.

Accountable for oversight and administration of SOC 2 controls within area of responsibilities.
Must keep the work area clean and organized.
Assisting estimating with estimates.
Performs other related duties and participates in special projects, as assigned.

Education

High School Diploma, or GED equivalent, required.
Bachelor’s degree in Mathematics, Statistics or Physical Sciences is helpful, but not required.

Knowledge, Skills, and Abilities

Minimum five years of related experience in a commercial print, manufacturing environment, with multiple concurrent projects complimentary to the duties of the job OR demonstrated ability to meet the job requirements through a comparable number of years of work experience.
Minimum 5 years of successful management experience in the print environment.
Minimum two to three years’ project management experience preferred.
Proficient in MS Office products.
Knowledgeable of estimating in the print and production fields of offset printing, digital printing, and wide format printing, finishing and bindery.
Prior experience with cost estimating systems and software required.
Knowledgeable of Pace (EPS) are a plus.
Broad knowledge of general administrative/manufacturing operations, procedures, and knowledge of job specific processes to successfully execute and complete the more progressive/complex duties of the job.
Ability to follow company policy and understand any rules or regulations governing the work being completed and the impact work has on department or company.
Knowledge of technology includes computers and software programs such as MS Office, and other programs specific to the job to complete duties successfully.
Knowledge of the fundamentals of purchasing, price management, payment terms and vendor negotiating.
Requires knowledge of multiple functions or areas of the business in which there is frequent contact while completing daily work assignments of the job.
Valid driver’s license and reliable transportation required.

Physical Requirements:

Physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

This position frequently communicates with members of cross functional teams, and internal and external customers. Must be able to exchange accurate information in these situations.
Must be able to remain in a stationary position approximately 90 percent of the time with the balance of time required interacting or helping with internal and external customers.
Regularly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Occasionally move about inside the facility to access files, office machinery.
Regularly move objects weighing up to 10 pounds and occasionally move objects weighing up to 20 pounds.
Occasionally ascends/descends stairs.
Constantly works in an indoor temperature-controlled environment.
Frequency – 5% travel, including possible overnight.

To apply, submit your resume to [email protected].

Notice to All Applicants: This posting is not intended to provide an all-inclusive list of duties, rather to provide an overview of essential functions and basic duties. Requirements, skills, and abilities included, have been determined to be the minimal standards required to successfully perform in the position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Employment with The YGS Group is at-will. The employment process with The YGS Group includes a pre-employment background check and post-offer physical and drug screen. The YGS Group is an Equal Opportunity Employer and Drug-Free Workplace.

Top