The YGS Group

Careers

Administrative Assistant – Seasonal Position

Position Location: 
York, PA
Hours: 
Full-Time, Seasonal 8:00 AM – 5:00 PM | Monday – Friday
Scope: 

This seasonal position is available immediately and is responsible for providing administrative support to the Content Sales & Licensing team during periodic projects on an as-needed basis.  

Essential Functions: 
  • Project management of marketing ventures to include preparation for exhibition at industry events.  
  • Collect, distribute and organize team paperwork in a timely manner.  
  • Maintain orderly filing system for magazines and reprint samples.   
  • File and distribute samples as needed.   
  • Run call, activity, production and other reports as needed.  
  • Answer incoming calls to provide front-line customer support.  
  • This position will also be responsible for the daily maintenance of the CS&L database to include: Research, entry and maintenance of client companies contact information. Entry of magazine articles. Photocopy and scan related articles. Compile and send information packets. Update shipping information and follow-up activities in CS&L database. Other duties as assigned.
Education: 
  • High school diploma or GED is required. 
  • A bachelor’s degree in business administration or related field is preferred. 
Experience: 
  • The successful candidate will be progressive, collaborative, well-organized, detail-oriented and highly professional.  
  • Will have the ability to maintain high productivity levels regularly.  
  • Possess exceptional oral and written communication skills.  
  • Have strong problem-solving and project management skills.  
  • A minimum of 2-3 years of prior administrative experience is required.  
  • Knowledge of Microsoft Office Suite and Outlook is required. 
  • Experience with project management software is also a plus.   
  • Prior marketing and sales support work experience is a plus.  
Physical Requirements: 
  • Must be able to work on a computer for extended periods.  
  • Ability to use standard office equipment.  
  • Ability to sit for extended periods, walk around, stand, bend, stoop, twist, push, pull, lift, lower, reach, grasp, see at a distance and close, hear, listen, and communicate clearly and effectively.  
  • Must be able to lift 10 pounds regularly and 20 pounds on occasion.
  • A valid driver’s license and reliable transportation is required.   

To apply, submit your resume to careers@theYGSgroup.com.
For more information, please contact our Talent Acquisition Team.

Notice to All Applicants: The employment process with The YGS Group includes a pre-employment background check and post-offer physical and drug screen. The YGS Group is an Equal Opportunity Employer.