The YGS Group


Direct Mail – Data Processing Specialist

Position Location: 
York, PA
Full-Time 8:00 AM – 5:00 PM | Monday – Friday

This position exists to perform the essential functions. The primary responsibility of the Data Processing Specialist is to process the scheduled work via the instructions and tools available for use. The position will manipulate data files, perform file hygiene and create output files, data and list mailing reports, and will write programming code as needed. The position requires the use of specific direct mail utilities that the processor will be required to understand and use to perform the essential functions of the position. This position works directly with other team members to ensure quality-control standards are being followed and customer objectives are met. Will participate in process assessment, redesign and innovation initiatives to bring focus and efficiency to work assigned.   

Essential Functions: 
  • Analyzes client-supplied data prior to job processing. Ensures job tickets contain all information needed to properly work the job. 
  • Uses the appropriate software programs and utilities to accurately complete the work.
  • Performs programming and support activities, including program coding, creating new and revised programs with more effective language codes, processing routines, report generators, hardware use and use of database management techniques as needed.  
  • Processes mail list data to include, importing, processing and output of customer mailing lists.  
  • Manipulates data for mail processing and/or variable data printing.
  • Creates MIDs/CRIDs and prepares paperwork for mail delivery.
  • Responsible for inkjet and digital address layouts.  
  • Works with digital operation on variable data format and design.
  • Responsible for mail piece design and postal regulations to include daily use of USPS PostalOne! website, mail piece design expertise, mail preparation (i.e., tabbing, tray, sacking, palletization, etc.), address format and placement, and mail classes, mail types, indicia and return address specifications.
  • Coordinates job processing flow with operators and other manufacturing teams to promote best work flow.
  • Responsible for drop-shipping setup to include evaluating mail files, setup transportation for drop-shipping (i.e., courier, FedEx, Airways), make drop-ship appointments and coordinate priority mail open and distribution.
  • Tracks through different vendors to include mail files, tracking codes and supply reports to clients on tracking results.
  • Reviews list and data process for quality-control purposes.
  • Communicates with the appropriate departments to provide job status information.
  • Performs pre- and post-job activities. Compares input data to output data to ensure integrity in processing. Saves and archives all data department procedures (i.e., downloading, archiving, recording, etc.).
  • Adheres to established quality-control procedures.
  • Completes all paperwork and reports for downstream work centers and departments. 
  • Associate degree in computer science, business administration or related field, or equivalent training and/or experience preferred.
  • High school diploma or GED required.
  • Experience in data list processing and mail list programming.  
  • Knowledgeable of mailing software such as BCC Mail Manager or Satori Bulk Mailer.
  • Knowledge of USPS rules and regulations. 
  • Knowledge of nonprofit status, permit information and other pertinent information.
  • Requires literacy of data processing, print technologies, production processes and mailroom work flow processes.  
  • Excellent skill in the use of appropriate computer software applications and producing/manipulating electronic files.  
  • Must possess excellent organizational and communication skills, both written and verbal.
  • Strong ability to project manage, set priorities and meet deadlines in a fast-paced environment.
  • Strong analytical skills.
  • Must be a team player with strong people skills and the ability to adapt to changing situations and deadlines.
  • Willingness and desire to learn new skills.
  • Professionalism; ability to problem-solve.
  • Must be calm under pressure, fluid and flexible.
  • Open to learning opportunities and willing to adopt new insights.
Physical Requirements: 
  • The person in this position needs to occasionally move around inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer/laptop and other office productivity machinery, such as a calculator, copy machine and computer printer.
  • Must be able to remain in a stationary position 90 percent of the time.
  • Stooping; bending downward and forward at the waist. Requires full use of lower extremities and back muscles.
  • Reaching; extending hand(s) and arm(s) in any direction.
  • Finger dexterity; using primarily just the fingers to make small movements such as picking up small objects and pinching fingers together.
  • Grasping; using fingers and palm on object.
  • Talking; especially where one must frequently convey detailed or important instructions or ideas to others.
  • Repetitive motion; movements frequently and regularly required using the wrists, hands and/or fingers.
  • Average hearing; able to hear average or normal conversations and receive ordinary information.
  • Average visual abilities; ordinary visual acuity necessary to prepare or inspect documents or computer screen.
  • Environment is considered to contain medium/high noise levels.
  • Environment is not exposed to extreme changes in temperatures or weather conditions.
  • Overtime, as dictated by the needs of the business.

To apply, submit your resume to
For more information, please contact our Talent Acquisition Team.

Notice to All Applicants: The employment process with The YGS Group includes a pre-employment background check and post-offer physical and drug screen. The YGS Group is an Equal Opportunity Employer.